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Academic Appeal Process

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A student disputing a final grade, clinical evaluation, college or program dismissal, an academic integrity violation or a policy can do so by following the academic appeal process. All appeals require the student to fill out the application for academic appeals.

  • Document .pdfAcademic Appeal Process


    At Mercy College of Ohio, there are four types of academic appeals for students. This document details the procedure for each appeal type.

    Download

The student must follow the timeline outlined below in order for the appeal to be considered.

A student disputing a final course grade may submit an appeal following the process below. If the student does not follow the timeline outlined below the appeal may be denied.

1. Initiate a good faith discussion with the instructor of the course within ten business days following the semester.

a. If the good faith discussion resolves the matter and the grade is to be modified, the instructor must submit a Change of Grade Form to the Office of Student Records.

b. If the discussion does not resolve the matter, the student may initiate step 2 below.

2. Within five business days from the date of the good faith discussion, the student must submit the following to the program director: * (For general education subject areas (ex. English) there is no program director, the student may proceed to step 3):

  • A Grade Appeal Form;
  • A written statement indicating the following:
    • Date of the good faith discussion with the instructor,
    • Reason for further appeal, and
    • Desired outcome;
  • Any documentation supporting the claims in the written statement.

a. The program director, instructor, or student may request a meeting to discuss the appeal with the parties involved.

b. The program director will issue a written decision to the student and instructor.

i. If the program director's decision resolves the matter all documents must be submitted to the Office of Student Records; if the decision results in a change of grade, a Change of Grade Form must be submitted to the Office of Student Records.

ii. If the matter is not resolved, the student or instructor may initiate step 3 below.

3. Within ten business days from the date of the program director’s decision the student or instructor must submit the following to the dean**:

  • All prior documentation,
  • The written response of the program director,
  • A written statement indicating the reason for the disagreement with the prior decision, and
  • Any documentation supporting claims in the written statement.

a. The dean, program director, instructor, or student may request a meeting to discuss the appeal with the parties involved.

b. The dean will issue a written decision to the student, instructor, and program director.

i. If the dean’s decision resolves the matter all documents must be submitted to the Office of Student Records; if the decision results in a change of grade, a Change of Grade Form must be submitted to the Office of Student Records.

ii. If the matter is not resolved, the program director, student, or instructor may initiate step 4 below.

4. Within ten business days form the date of the dean’s decision the student must submit the following to the Vice President of Academic Affairs:

  • All prior documentation,
  • The written response of the dean,
  • A written statement indicating the reason for disagreement with the prior decision, and
  • Any documentation supporting claims in the written statement.

a. The Vice President of Academic Affairs, dean, program director, instructor, or student may request a meeting to discuss the appeal with the parties involved.

b. The Vice President of Academic Affairs will issue a written decision to the dean, student, instructor, and program chair.

c. The Vice President of Academic Affair’s decision and all documents must be submitted to the Office of Student Records; if the decision results in a change of grade, a change of Grade Form must be submitted to the Office of Student Records.

The College will make every reasonable effort to complete the appeal process within a reasonable timeframe.

* If the course instructor is the program director or dean to whom the appeal is being submitted, the student may skip to the next step.

A student disputing college academic dismissal may appeal according to the following procedure:

  1. The student must submit the following to the Office of Student Records:
  • An Academic Dismissal Appeal Form within five business days of the date of electronic notification of dismissal,
  • A written statement of why the student disagrees with the decision for dismissal, and
  • Any evidence or material supporting the reasons for disagreement.

2. The Vice President of Academic Affairs will issue a written decision (electronic and mail) to the student, dean, and the Office of Student Records within ten business days from the date of the receipt of the appeal.

A student disputing academic integrity penalties may appeal according to the following procedure:

  1. The student must submit the following to the appropriate dean:
  • An Academic Integrity Appeal Form within five business days of the date of the charge of the Academic Integrity violation;
  • A written statement of why the student disagrees with the decision for dismissal or the academic integrity violation; and
  • Any evidence or material supporting the reasons for disagreement.

a. The dean will issue a written decision (electronic and mail) to the student and the Office of Student Records within ten business days from the date of the receipt of the appeal.

b. If the matter is not resolved the student may initiate step 2.

2. Within five business days from the date of the dean’s decision, the student must submit the following to the Vice President of Academic Affairs:

All previous documentation submitted,The written response of the dean,A written statement of why the student disagrees with the dean’s decision, andAny additional evidence or material supporting the written statement. a. The Vice President of Academic Affairs will conduct hearings with the parties specifically involved as necessary.b. The Vice President of Academic Affairs will issue a written decision (electronic and mail) to the student, dean, and the Office of Student Records within ten business days from the date of the receipt of the appeal.

Administrative appeals deal mostly with withdrawal requests after the deadlines and refund of fees. However, other administrative policies may be appealed using the following procedure:

  1. The student must submit the following to the Student Records Office:
  • An Administrative Appeal Request Form,
  • A written statement of why the college should forgo normal policy and procedure, and
  • Any evidence or material supporting the reasons for disagreement.

2. The Student Records Office will review the documentation presented and work with other college departments to collect any other necessary documentation to make a decision.

3. The administrative appeal team will meet to discuss the appeal and make a decision.

  • The administrative appeals team consists of the CFO, Business Manager, Director of Financial Aid, Vice President of Academic Affairs, and Registrar.
  • This team will typically meet during the third week of the month as schedules permit.

4. Decisions are prepared by the Student Records Office and signed by the Vice President of Academic Affairs. A copy of the letter is sent to the student, copied to all members of the appeal team, and placed in the student’s permanent file.

Academic Appeal Forms

  • Document .pdfAcademic Dismissal Appeal Form


    Appeal form contesting academic dismissal (college or program dismissal)

    Download
  • Document .pdfAcademic Integrity Appeal Form


    Form to be used to appeal an academic integrity violation

    Download
  • Document .pdfAdministrative Appeals Form


    The form to request an administrative or policy appeal

    Download
  • Document .pdfCourse Grade Appeal Form


    A student disputing a final course grade or final clinical evaluation may submit an appeal using the grade appeal request form

    Download