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Background Checks, Drug Test, and Health Records

Background Checks, Drug Test, and Health Records

WELCOME to new and returning students!

We are glad you are here!

Bon Secours Mercy Health (BSMH) does not currently require the COVID vaccine, but vaccines are still highly recommended and encouraged. If you have a CastleBranch account and have received vaccinations or boosters, please upload documentation.

Some clinical agencies MAY REQUIRE students to be vaccinated against COVID prior to clinical placements. Your program’s Clinical Coordinator will have more information about placement requirements. While you can answer "no" to the COVID vaccination in your CastleBranch tracker per BSMH's policies, you may be required to obtain the vaccination or approved exemption (if allowed by the site) prior to clinical placement.

Use the navigation bars above to locate the information you need. Below is an overview of each section:

Placing CastleBranch Orders: Clinical students place an order with the vendor CastleBranch, the depository for clinical documentation. CastleBranch reviewers ensure that submitted information meets the program requirements. Verify that all personal information (name, date of birth, SSN, etc.) is entered accurately at the time of order placement or additional fees may be incurred. Students who have been absent for more than three semesters must contact their program administrator for a renewal package code.

Clinical Requirements: Detailed information is provided for each of the requirements. Share the Health Screening and Requirements Overview and Health Clearance documents with your health care provider to determine what blood tests ("titers") are needed to prove immunity and any additional screening that must be completed. The Health Clearance attests that you are up to date with requirements and are cleared for entering the health program and must be uploaded to CastleBranch.

Program Specific Requirements (Community Health Worker, EMT/Paramedic, Medical Imaging, MSN and Physician Assistant students only): Detailed information regarding extra requirements for specific programs.

Resources: Help with common questions

Students must comply with the Clinical Compliance Policy, found on the Compliance & Consumer Information page under Policies and Procedures.

PLACING CASTLEBRANCH ORDERS

Some programs require students to place more than one order - follow the ordering instructions carefully.

CastleBranch FAQs regarding order placement can be found here: https://mycb.castlebranch.com/help.

CastleBranch Packages and Contacts for Questions

Questions, concerns, or inquiries about the CastleBranch/MyCB To-Do List and clinical requirements should be directed to the CastleBranch Help Desk at 888.723.4263.

Questions related to the program or clinical experience can be answered by the Program Administrator.

  • Document .pdfProgram Contacts for Student Questions

    Program Contacts for Student Questions

    Download

Locate your program and follow instructions provided below:

packages for subsequent semesters may not be available until a later date

Certificate Programs

FA-24 students order MT34fall

NOTE: Check for FA-25 packages after June 16, 2025


SP-25 students order MT38spring

NOTE: Check for FA-25 packages after June 16, 2025.


SP-25 students order MT49spring

SU-25 students order MT46summer

NOTE: Check for FA-25 packages after June 16, 2025.

SP-25 students order MT48spring

Undergraduate Programs

SU-25 students place an order for the appropriate package below:

MT32summerABSN: ONLY for students currently in the state of Ohio OR students who will be able to travel to Ohio to complete fingerprinting.

MT32summerABSNout: ONLY for students located outside the state of Ohio AND who will NOT be able to complete fingerprinting in Ohio.

SU-25 students will place TWO orders:

Step One: After admission to program, order MS96fpbg (fingerprint/background check)

Step Two: Once results have been cleared by the Nursing Clinical Coordinator, order MS96summer (clinical requirements clearance/drug test).

NOTE: Check for FA-25 packages after June 16, 2025.

SU-25 students will place TWO orders:

Step One: After admission to program, order MS98fpbg (fingerprint/background check)

Step Two: Once results have been cleared by the Nursing Clinical Coordinator, order MS98summer (clinical requirements clearance/drug test).

NOTE: Check for FA-25 packages after June 16, 2025.

SP-25 students will place TWO orders:

  1. Step One: After admission/readmission to program, order MT32fpbg (fingerprint/background check)
  2. Step Two: Once results have been cleared by the Nursing Clinical Coordinator, order the appropriate clinical requirements clearance/drug test: MT32spring (new students or returning first year students)

NOTE: Check for FA-25 packages after June 16, 2025

FA-25 students order MT41fall

NOTE: Check for FA-25 packages after June 16, 2025.


SP-25 students completing a clinical/practicum will place TWO orders:

  1. Step One: Order MS95spring (background check, drug test and clinical requirements clearance).
  2. Step Two: Once a clinical/practicum site has been approved and finalized, order the appropriate package for fingerprinting clearance:

Clinical/practicum in OHIO: MS95fp

Clinical/practicum OUTSIDE OHIO: MS95fpnw

SU-25 students will place TWO orders:

Step One: Order MS93summer (background check, drug test and clinical requirements clearance).

Step Two: Once a clinical/practicum site has been approved and finalized, order the appropriate package for fingerprinting clearance:

Clinical/practicum in OHIO: MS93fp
Clinical/practicum OUTSIDE OHIO: MS93fpnw

NOTE: Check for FA-25 packages after June 16, 2025.

FA-24 students will place TWO orders:

  1. Step One: After admission to program, order MS97fpbg (fingerprint/background check).
  2. Step Two: Once results have been cleared by the Radiologic Technology Clinical Coordinator, order MS97fall (clinical requirements clearance/drug test)

NOTE: Check for FA-25 packages after June 16, 2025.

SU-25 students completing a practicum will place TWO orders:

Step One: Order the appropriate fingerprinting package based on the location of practicum site. The practicum site will be based on two things:

  1. Where student holds an RN license, and
  2. Where the College has a Clinical Affiliation Agreement. Contact the Program Director to discuss your options before ordering this package. DO NOT order until practicum site has been finalized:

Clinical/practicum in OHIO: YE76fp

Clinical/practicum OUTSIDE OHIO: YE76fpnw

Step Two: Order YE76summer (background check, drug test and clinical requirements clearance).

NOTE: Check for FA-25 packages after June 16, 2025.

SP-25 students will place TWO orders:

  1. Step One: After admission to program, order YD48fpbg (fingerprint/background check).
  2. Step Two: Once results have been cleared by the Surgical Technology Program Administrator, order YD48spring (clinical requirements clearance/drug test)

Graduate Programs

SU-25 students completing a clinical/practicum will place TWO orders:

Step One: Order EY61summer (background check, drug test and clinical requirements clearance).

Step Two: Once a clinical/practicum site has been approved and finalized, order the appropriate package for fingerprinting clearance:

Clinical/practicum in OHIO: EY61fp

Clinical/practicum OUTSIDE OHIO: EY61fpnw

SP-25 students place an order for the appropriate package below:

YC15spring: ONLY for students currently in the state of Ohio OR students who will be able to travel to Ohio to complete fingerprinting.

YC15springout: ONLY for students located outside the state of Ohio AND who will NOT be able to complete fingerprinting in Ohio.

IMPORTANT: Additional order(s) may need to be placed throughout the program resulting in additional fees. DO NOT place additional orders until directed to do so by your Program Administrator.

SP-25 students completing a practicum will place TWO orders:

Step One: Order the appropriate fingerprinting package based on the location of practicum site. The practicum site will be based on two things:

  1. Where student holds an RN license, and
  2. Where the College has a Clinical Affiliation Agreement. Contact the Program Director to discuss your options before ordering this package. DO NOT order until practicum site has been finalized:

Clinical/practicum in OHIO: MZ30fp

Clinical/practicum OUTSIDE OHIO: MZ30fpnw

Step Two: Order MZ30spring (background check, drug test and clinical requirements clearance).

SU-25 students completing a practicum will place TWO orders:

Step One: Order the appropriate fingerprinting package based on the location of practicum site. The practicum site will be based on two things:

  1. Where student holds an RN license, and
  2. Where the College has a Clinical Affiliation Agreement. Contact the Program Director to discuss your options before ordering this package. DO NOT order until practicum site has been finalized:

Clinical/practicum in OHIO: YE75fp
Clinical/practicum OUTSIDE OHIO: YE75fpnw

Step Two: Order YE75summer (background check, drug test and clinical requirements clearance).

NOTE: Check for FA-25 packages after June 16, 2025.

Clinical Requirements Information

Documentation must remain current to maintain eligibility for clinical or practicum experiences.

  • Document .pdfBackground Check and Fingerprinting

    Background check and fingerprinting requirements overview

    Download

  • Document .pdfCOVID-19 Vaccination

    Required for all Mercy College Students

    Download

  • Document .pdfDrug Test Requirement

    Information about drug test requirement

    Download

  • Document .pdfHealth Screening and Requirements Overview

    Overview of health requirements and health screening document to be shared with your healthcare provider

    Download

  • Document .pdfHealth Clearance

    Clearance to enter a health program at Mercy College of Ohio

    Download

  • Document .pdfBLS for Healthcare Professionals

    Acceptable certifications to meet BLS for Healthcare Professionals requirement

    Download

  • Document .pdfTuberculosis (TB)

    Acceptable documentation to meet Tuberculosis (TB) requirement and renewals. TB skin testing (TST) or TB blood draw (IGRA) should be completed prior to receiving live vaccines or the COVID vaccine, as these can interfere with TB test results.

    Download

  • Document .pdfHealth Insurance

    Health insurance requirement overview

    Download

Program Specific Requirements

  • Document .pdfCommunity Health Worker Students Only - Heartsaver Certification

    Heartsaver CPR AED Requirements for Community Health Worker Students Only

    Download

  • Document .pdfEMT and Paramedic Students Only - National Incident Management System (NIMS) Certificate Verifications

    Certificate verification for EMT and Paramedic students

    Download

  • Document .pdfRN-to-BSN, RN-to-MSN, and MSN Students Only - State RN Licensure

    Health records requirements for current state RN licensure

    Download

  • Document .pdfMedical Imaging Students Only - Professional Licensure

    Health records requirements and professional licensure verification for Medical Imaging students

    Download

  • Document .pdfMedical Imaging Students Only - State RAD Licensure

    Health records requirements for current state radiologic licensure for medical imaging students

    Download

  • Document .pdfPhysician Assistant Students ONLY - ACLS Certification

    Advanced Cardiovascular Life Support (ACLS) for Healthcare Professionals - Physician Assistant Students Only

    Download

  • Document .pdfPhysician Assistant Students Only - Meningococcal

    Meningococcal (Meningitis) Vaccine

    Download

Resources

  • Document .pdfAutomatic Bars for Obtaining Nursing License Ohio Board of Nursing (PDF)

    A list of potentially disqualifying offenses to obtaining a nursing license in Ohio, relative to criminal background

    Download

  • Document .pdfCastleBranch Help

    A summary of multiple ways for students to receive assistance from CastleBranch regarding questions about health and background check requirements

    Download

  • Document .pdfCastleBranch TDL Summary

    Step-by-step instructions for downloading TDL Summary from CastleBranch and uploading to Canvas

    Download

  • Document .pdfCastleBranch Turnaround Times

    CastleBranch Turnaround Times

    Download

  • Document .pdfDue Date Extension or General Medical Contraindication Exemption Request

    Due Date Extension or General Medical Contraindication Exemption Request

    Download

  • Document .pdfInfluenza - Medical Contraindication Exemption Request

    Documentation information for Influenza Vaccine Medical Contraindication Exemption Request

    Download

  • Document .pdfInfluenza - Sincerely Held Religious Belief Exemption Request

    Documentation information for Influenza Vaccine Sincerely Held Religious Belief Exemption Request

    Download

  • Document .pdfResources for Obtaining Health Requirements

    Tips on Where to go for Physical, TB Test, Titers and Vaccinations

    Download

  • Document .pdfUploading Documents to CastleBranch

    Instructions on how to upload documents to CastleBranch

    Download