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Background Checks, Drug Test, and Health Records

Background Checks, Drug Test, and Health Records

WELCOME to new and returning students!

With the Supreme Court decision earlier this year regarding the Centers for Medicare & Medicaid Services (CMS) vaccine mandate, Mercy College’s parent organization, Bon Secours Mercy Health (BSMH), notified the College that it will be complying with the mandate and requiring the COVID vaccination (either the two-dose Moderna/Pfizer series or the single-dose Johnson & Johnson vaccine). This requirement applies to all Mercy College students enrolled in ground-based and/or hybrid programs of study, as well as any Mercy College students who participate in any in-person clinical activity. Mercy College students who are enrolled in a fully online program and will not have an in-person clinical component during the course of their program are exempt at this time.


At this time, BSMH has declared that it will consider vaccine exemptions for students, based on sincerely held religious beliefs or medical contraindication supported by documentation from a medical professional.

Exemption request forms are located under the Resources tab. Completed requests should be sent to exemptions@mercycollege.edu. Questions regarding COVID-19 vaccinations should be sent here.

Clinical students will demonstrate compliance with this requirement in CastleBranch. Non-clinical students should submit proof of vaccination or exemption by email from their Mercy College email to COVIDcompliance@mercycollege.edu. Proof of vaccination includes a picture or scan of the front and back of the COVID-19 vaccination card. Proof of exemption includes the formal exemption letter issued by Mercy College of Ohio’s Compliance and Risk Management Office.

Use the navigation bars above to locate the information you need. Below is an overview of each section:

Placing CastleBranch Orders: Clinical students place an order with the vendor CastleBranch, the depository for clinical documentation. CastleBranch reviewers ensure that submitted information meets the program requirements. Verify that all personal information (name, date of birth, SSN, etc.) is entered accurately at the time of order placement or additional fees may be incurred. Students who have been absent for more than three semesters must purchase new CastleBranch accounts.

Clinical Requirements: Detailed information is provided for each of the requirements. Share the Health Screening and Clearance document with your health care provider to determine what blood tests ("titers") are needed to prove immunity and any additional screening that must be completed. The Clearance page showing compliance with the requirements must be uploaded to CastleBranch.

Program Specific Requirements (Community Health Worker, EMT/Paramedic, Medical Imaging, MSN and Physician Assistant students only): Detailed information regarding extra requirements for specific programs.

COVID Weekly Self Report Form: Required weekly for current students

Resources: Help with common questions

Students must comply with the Clinical Compliance Policy, found on the Compliance & Consumer Information page under Policies and Procedures.

PLACING CASTLEBRANCH ORDERS

Some programs require students to place more than one order - follow the ordering instructions carefully.

CastleBranch FAQs regarding order placement can be found here: https://mycb.castlebranch.com/help.

CastleBranch Packages and Contacts for Questions

Questions, concerns, or inquiries about the CastleBranch/MyCB To-Do List and clinical requirements should be directed to the CastleBranch Help Desk at 888.723.4263.

Questions related to the program or clinical experience can be answered by the Program Administrator.

  • Document .pdfProgram Contacts for Student Questions


    Program Contacts for Student Questions

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Locate your program and follow instructions provided below:

packages for subsequent semesters may not be available until a later date

Certificate Programs

FA-22 students order MT34fall

FA-22 students order MT38fall

NOTE: SP-23 packages will not be available until after November 1, 2022.

SP-23 students order MT49spring

NOTE: SP-23 packages will not be available until after November 1, 2022.

FA-22 students order MT46fall

NOTE: SP-23 packages will not be available until after November 1, 2022.

SP-23 students order MT48spring

NOTE: SP-23 packages will not be available until after November 1, 2022.

Undergraduate Programs

SU-22 students order MT32summerABSN

NOTE: SU-23 packages will not be available until after April 1, 2023.

Toledo FA-22 students will place TWO orders:

  1. After admission to program, order MS96fpbg (fingerprint/background check)
  2. Once results have been cleared by the Nursing Clinical Coordinator, order the clinical requirements clearance/drug test: MS96fall

NOTE: SP-23 packages will not be available until after November 1, 2022.

Toledo FA-22 students will place TWO orders.

  1. After admission to program, order MS98fpbg (fingerprint/background check)
  2. Once results have been cleared by the Nursing Clinical Coordinator, order the clinical requirements clearance/drug test: MS98fall

Youngstown FA-22 students will place TWO orders:

  1. After admission to program, order MS99fpbg (fingerprint/background check).
  2. Once results have been cleared by the Nursing Clinical Coordinator, order the appropriate clinical requirements clearance/drug test): MS99fall

NOTE: SP-23 packages will not be available until after November 1, 2022.

Updated fingerprint/drug test will be required before specific clinical assignments. When notified by Clinical Coordinator of this requirement, order MS99fpdt.

Youngstown FA-22 students will place TWO orders:

  1. After admission to program, order MW05fpbg (fingerprint/background check).
  2. Once results have been cleared by the Nursing Clinical Coordinator, order the appropriate clinical requirements clearance/drug test): MW05fall

NOTE: SP-23 packages will not be available until after November 1, 2022.

Updated fingerprint/drug test will be required before specific clinical assignments. When notified by Clinical Coordinator of this requirement, order MW05fpdt.

FA-22 students OR students returning after three semesters will place TWO orders:

  1. After admission/readmission to program, order MT32fpbg (fingerprint/background check)
  2. Once results have been cleared by the Nursing Clinical Coordinator, order the appropriate clinical requirements clearance/drug test:

MT32fall (new students or returning first year students)

MT32Rfall (students returning to BSN level 300 or higher)

NOTE: SP-23 packages will not be available until after November 1, 2022.

FA-22 students order MT41fall

SP-23 students completing a clinical/practicum will place TWO orders:

  1. Order MS95spring (background check, drug test and clinical requirements clearance).
  2. Once a clinical/practicum site has been approved and finalized, order the appropriate package for fingerprinting clearance:

Clinical/practicum in OHIO: MS95fp

Clinical/practicum OUTSIDE OHIO: MS95fpnw

NOTE: SP-23 packages will not be available until after November 1, 2022.

FA-22 students will place TWO orders:

  1. Order MS93fall (background check, drug test and clinical requirements clearance).
  2. Once a clinical/practicum site has been approved and finalized, order the appropriate package for fingerprinting clearance:

Clinical/practicum in OHIO: MS93fp

Clinical/practicum OUTSIDE OHIO: MS93fpnw

NOTE: SP-23 packages will not be available until after November 1, 2022.

FA-22 students will place TWO orders:

  1. After admission to program, order MS97fpbg (fingerprint/background check).
  2. Once results have been cleared by the Radiologic Technology Clinical Coordinator, order MS97fall (clinical requirements clearance/drug test)

NOTE: SP-23 packages will not be available until after November 1, 2022.

Graduate Programs

SP-23 students completing a clinical/practicum will place TWO orders:

  1. Order EY61spring (background check, drug test and clinical requirements clearance).
  2. Once a clinical/practicum site has been approved and finalized, order the appropriate package for fingerprinting clearance:

Clinical/practicum in OHIO: EY61fp

Clinical/practicum OUTSIDE OHIO: EY61fpnw

NOTE: SP-23 packages will not be available until after November 1, 2022.

All incoming Physician Assistant students place an order for the appropriate package below:

YC15spring: ONLY for students currently in the state of Ohio OR students who will be able to travel to Ohio to complete fingerprinting.

YC15springout: ONLY for students located outside the state of Ohio AND will NOT be able to complete fingerprinting in Ohio.

IMPORTANT: Additional order(s) may need to be placed throughout the program resulting in additional fees. DO NOT place additional orders until directed to do so by your Program Administrator.

NOTE: SP-23 packages will not be available until after November 1, 2022.

FA-23 students completing a practicum will place TWO orders:

  1. Step One Order the appropriate fingerprinting package based on the location of practicum site. The practicum site will be based on two things:
    1. Where student holds an RN license, and
    2. Where the College has a Clinical Affiliation Agreement. Contact the MSN Program Director to discuss your options before ordering this package. DO NOT order until practicum site has been finalized:
      1. Clinical/practicum in OHIO: MZ30fp
      2. Clinical/practicum OUTSIDE OHIO: MZ30fpnw
  2. Step Two Order MZ30fall (background check, drug test and clinical requirements clearance).

NOTE: SP-23 packages will not be available until after November 1, 2022.

Clinical Requirements Information

Documentation must remain current to maintain eligibility for clinical or practicum experiences.

  • Document .pdfBackground Check and Fingerprinting


    Background check and fingerprinting requirements overview

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  • Document .pdfCOVID-19 Vaccination


    Required for all Mercy College Students

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  • Document .pdfCOVID-19 Booster Question


    Information about providing documentation of COVID booster vaccine OR answering NO if booster not received

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  • Document .pdfDrug Test Requirement


    Information about drug test requirement

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  • Document .pdfHealth Requirements


    Health Requirements Overview

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  • Document .pdfHealth Screening and Clearance


    Share the document with your health care provider. The Clearance page must be uploaded to CastleBranch.

    Download
  • Document .pdfBLS for Healthcare Professionals


    Acceptable certifications to meet BLS for Healthcare Professionals requirement

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  • Document .pdfTuberculosis (TB)


    Acceptable documentation to meet Tuberculosis (TB) requirement and renewals. TB skin testing (TST) or TB blood draw (IGRA) should be completed prior to receiving live vaccines or the COVID vaccine, as these can interfere with TB test results.

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  • Document .pdfHealth Insurance


    Health insurance requirement overview

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Program Specific Requirements

  • Document .pdfCommunity Health Worker Students Only - Heartsaver Certification


    Heartsaver CPR AED Requirements for Community Health Worker Students Only

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  • Document .pdfEMT and Paramedic Students Only - National Incident Management System (NIMS) Certificate Verifications


    Certificate verification for EMT and Paramedic students

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  • Document .pdfMaster of Science in Nursing Students Only - State RN Licensure


    Health records requirements for current state RN licensure, relative to the Master of Science in Nursing program

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  • Document .pdfMedical Imaging Students Only - Professional Licensure


    Health records requirements and professional licensure verification for Medical Imaging students

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  • Document .pdfMedical Imaging Students Only - State RAD Licensure


    Health records requirements for current state radiologic licensure for medical imaging students

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  • Document .pdfPhysician Assistant Students ONLY - ACLS Certification


    Advanced Cardiovascular Life Support (ACLS) for Healthcare Professionals - Physician Assistant Students Only

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COVID Weekly Self Report Form - Required for Current Students

Current students submit the COVID Student Health Reporting Form on a weekly basis to demonstrate self-assessment and awareness of COVID-19 risk factors.

View more information about the COVID Self Report Form.

Any questions or concerns, please contact the College Health Nurse, Karla Vitte at karla.vitte@mercycollege.edu.

Resources

Note: Health Insurance overview and breakdown of costs will be provided once 2022-23 information is available.

  • Document .pdfAnswers to Commonly Asked Questions


    Answers to commonly asked questions regarding Background Checks, Drug Tests, and Health Records

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  • Document .pdfAutomatic Bars for Obtaining Nursing License Ohio Board of Nursing (PDF)


    A list of potentially disqualifying offenses to obtaining a nursing license in Ohio, relative to criminal background

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  • Document .pdfCastleBranch Help


    A summary of multiple ways for students to receive assistance from CastleBranch regarding questions about health and background check requirements

    Download
  • Document .pdfCastleBranch TDL Summary


    Step-by-step instructions for downloading TDL Summary from CastleBranch and uploading to Canvas

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  • Document .pdfCastleBranch Turnaround Times


    CastleBranch Turnaround Times

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  • Document .pdfCOVID-19 Medical Contraindication Exemption Request


    Documentation information for COVID-19 Medical Contraindication Exemption Request

    Download
  • Document .pdfCOVID-19 Sincerely Held Religious Belief Exemption Request


    Documentation information for COVID-19 Sincerely Held Religious Belief Exemption Request

    Download
  • Document .pdfDue Date Extension or General Medical Contraindication Exemption Request


    Due Date Extension or General Medical Contraindication Exemption Request

    Download
  • Document .pdfInfluenza - Medical Contraindication Exemption Request


    Documentation information for Influenza Vaccine Medical Contraindication Exemption Request

    Download
  • Document .pdfInfluenza - Sincerely Held Religious Belief Exemption Request


    Documentation information for Influenza Vaccine Sincerely Held Religious Belief Exemption Request

    Download
  • Document .pdfResources for Obtaining Health Requirements


    Tips on Where to go for Physical, TB Test, Titers and Vaccinations

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  • Document .pdfUploading Documents to CastleBranch


    Instructions on how to upload documents to CastleBranch

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