Close

Background Checks, Drug Test, and Health Records

Background Checks, Drug Test, and Health Records

WELCOME to new and returning students!

Use the navigation bars above to locate the information you need. Below is an overview of each section:

Placing CastleBranch Orders: All students place an order with the vendor CastleBranch, the depository for clinical documentation. CastleBranch reviewers ensure that submitted information meets the program requirements. Verify that all personal information (name, date of birth, SSN, etc.) is entered accurately at the time of order placement or additional fees may be incurred. Students who have been absent for more than three semesters must purchase new CastleBranch accounts.

Clinical Requirements: Detailed information is provided for each of the requirements. Share the Physical/Health Screening and Clinical Requirements document with your health provider to determine what titers (blood tests) are needed to prove immunity and any additional screening that must be completed.

Mercy College of Ohio currently does not require students to be vaccinated against COVID-19, but some clinical sites may require proof of vaccination for placement.

Program Specific Requirements (Community Health Worker, EMT/Paramedic, Medical Imaging and MSN students only): Detailed information on extra requirements

COVID Weekly Self Report Form: Required weekly for current students

Resources: Help with common questions

Students must comply with the Clinical Compliance Policy, found on the Compliance & Consumer Information page under Policies and Procedures.

PLACING CASTLEBRANCH ORDERS

Some programs require students to place more than one order - follow the ordering instructions carefully.

CastleBranch FAQs regarding order placement can be found here: https://mycb.castlebranch.com/help.

CastleBranch Packages and Contacts for Questions

Questions, concerns, or inquiries about the CastleBranch/MyCB To Do List and clinical requirements should be directed to the CastleBranch Help Desk at 888.723.4263.

Questions related to the program or clinical experience can be answered by the Program Administrator.

  • Document .pdfProgram Contacts for Student Questions


    Program Contacts for Student Questions

    Download

Locate your program and follow instructions provided below:

packages for subsequent semesters may not be available until a later date

Certificate Programs

Community Health Worker FA-21 students order Package MT34fall

FA-21 students order Package MT38fall

NOTE: Packages for SP-22 students will not be available until after December 1, 2021.

FA-21 students order Package MT42fall

SP-22 students order Package MT49spring

NOTE: Packages for SP-22 students will not be available until after December 1, 2021.

FA-21 students order Package MT46fall

NOTE: Packages for SP-22 students will not be available until after December 1, 2021.

SP-22 students order Package MT48spring

NOTE: Packages for SP-22 students will not be available until after December 1, 2021.

Undergraduate Programs

SU-22 students order package MT32summerABSN

NOTE: Packages for SU-22 students will not be available until after April 1, 2022.

Students accepted for FA-21 will place TWO orders.

  1. After admission to program, order package MS96fpbg (fingerprint/background check)
  2. Once results have been cleared by the Nursing Clinical Coordinator, order the clinical requirements clearance/drug test: MS96fall

NOTE: Packages for SP-22 students will not be available until after December 1, 2021.

Students accepted for FA-21 will place TWO orders.

  1. After admission to program, order package MS98fpbg (fingerprint/background check)
  2. Once results have been cleared by the Nursing Clinical Coordinator, order the clinical requirements clearance/drug test: MS98fall

NOTE: Packages for SP-22 students will not be available until after December 1, 2021.

Students accepted for FA-21 will place TWO orders:

  1. After admission to program, order package MS99fpbg (fingerprint/background check).
  2. Once results have been cleared by the Nursing Clinical Coordinator, order the appropriate clinical requirements clearance/drug test): MS99fall

Updated fingerprint/drug test will be required before specific clinical rotation. When notified by Clinical Coordinator of this requirement, order MS99fpdt.

NOTE: Packages for SP-22 students will not be available until after December 1, 2021.

Students accepted for FA-21 will place TWO orders:

  1. After admission to program, order package MW05fpbg (fingerprint/background check).
  2. Once results have been cleared by the Nursing Clinical Coordinator, order the appropriate clinical requirements clearance/drug test): MW05fall

Updated fingerprint/drug test will be required before specific clinical rotation. When notified by Clinical Coordinator of this requirement, order MW05fpdt.

NOTE: Packages for SP-22 students will not be available until after December 1, 2021.

Students accepted for FA-21 OR returning after three semesters will place TWO orders:

  1. After admission/readmission to program, order package MT32fpbg (fingerprint/background check)
  2. Once results have been cleared by the Nursing Clinical Coordinator, order the appropriate clinical requirements clearance/drug test:

MT32fall (new students or returning first year students)

MT32Rfall (students returning to BSN level 300 or higher)

NOTE: Packages for SP-22 students will not be available until after December 1, 2021.

FA-21 students order Package MT41fall

Students completing clinical/practicum for SP-22 will place TWO orders:

  1. Order Package MS95spring (background check, drug test and clinical requirements clearance).
  2. Once a clinical/practicum site has been approved and finalized, place the appropriate package for fingerprinting clearance:

Clinical/practicum in OHIO: MS95fp

Clinical/practicum OUTSIDE OHIO: MS95fpnw

NOTE: Packages for SP-22 students will not be available until after December 1, 2021.

FA-21 students will place TWO orders:

  1. Order Package MS93fall (background check, drug test and clinical requirements clearance).
  2. Once a clinical/practicum site has been approved and finalized, place the appropriate package for fingerprinting clearance:

Clinical/practicum in OHIO: MS93fp

Clinical/practicum OUTSIDE OHIO: MS93fpnw

NOTE: Packages for SP-22 students will not be available until after December 1, 2021.

Students accepted for FA-21 will place TWO orders:

  1. After admission to program, order package MS97fpbg (fingerprint/background check).
  2. Once results have been cleared by the Radiologic Technology Clinical Coordinator, place order for the clinical requirements clearance/drug test: MS97fall

NOTE: Packages for SP-22 students will not be available until after December 1, 2021.

Graduate Programs

Students completing clinical/practicum for SP-22 will place TWO orders:

  1. Order Package EY61spring (background check, drug test and clinical requirements clearance).
  2. Once a clinical/practicum site has been approved and finalized, order the appropriate package for fingerprinting clearance:

Clinical/practicum in OHIO: EY61fp

Clinical/practicum OUTSIDE OHIO: EY61fpnw

NOTE: Packages for SP-22 students will not be available until after December 1, 2021.

All incoming Physician Assistant students place an order for the appropriate package below:

Package YC15spring: This is for students currently in the state of Ohio OR who will be able to travel to Ohio to complete fingerprinting in the state of Ohio.

Package YC15springout: Order this package only if you are located out of the state of Ohio and will NOT be able to complete fingerprinting in the state of Ohio.

IMPORTANT: Additional order(s) may need to be placed throughout the program resulting in additional fees. Do not place additional orders until directed to do so by your Program Administrator.

NOTE: Packages for SP-22 students will not be available until after December 1, 2021.

Students completing practicum for FA-21 will place TWO orders:

  1. Step One Order the appropriate fingerprinting package based on the location of practicum site. The practicum site will be based on two things:
    1. Where student holds an RN license, and
    2. Where the College has a Clinical Affiliation Agreement. Please reach out to the Director of the MSN program to discuss your options before ordering this package - do not order until practicum site has been finalized:
      1. Clinical/practicum in OHIO: MZ30fp
      2. Clinical/practicum OUTSIDE OHIO: MZ30fpnw
  2. Step Two Order Package MZ30fall (background check, drug test and clinical requirements clearance).

NOTE: Packages for SP-22 students will not be available until after December 1, 2021.

Clinical Requirements Information

Documentation must remain current to maintain eligibility for clinical or practicum experiences.

  • Document .pdfBackground Check and Fingerprinting


    Background check and fingerprinting requirements overview

    Download
  • Document .pdfCOVID-19 Vaccination Information Sheet


    COVID vaccination may be required for some clinical sites

    Download
  • Document .pdfDrug Test Requirement


    Information about drug test requirement

    Download
  • Document .pdfHealth Requirements


    Health Requirements Overview

    Download
  • Document .pdfPhysical Exam and Clinical Requirements Clearance


    Physical/Health Screening and Clinical Requirements and Clearance forms must be completed and shared with Provider to determine action steps for health requirements. Only the Clearance page is uploaded to CastleBranch.

    Download
  • Document .pdfBLS for Healthcare Professionals


    Acceptable certifications to meet BLS for Healthcare Professionals requirement

    Download
  • Document .pdfTuberculosis (TB)


    Acceptable documentation to meet Tuberculosis (TB) requirement and renewals. TB skin testing (TST) or TB blood draw (IGRA) should be completed prior to receiving live vaccines or the COVID vaccine, as these can interfere with TB test results.

    Download
  • Document .pdfHealth Insurance


    Health insurance requirement overview

    Download

Program Specific Requirements

  • Document .pdfCommunity Health Worker Students Only - Heartsaver Certification


    Heartsaver CPR AED Requirements for Community Health Worker Students Only

    Download
  • Document .pdfEMT and Paramedic Students Only - National Incident Management System (NIMS) Certificate Verifications


    Certificate verification for EMT and Paramedic students

    Download
  • Document .pdfMaster of Science in Nursing Students Only - State RN Licensure


    Health records requirements for current state RN licensure, relative to the Master of Science in Nursing program

    Download
  • Document .pdfMedical Imaging Students Only - Professional Licensure


    Health records requirements and professional licensure verification for Medical Imaging students

    Download
  • Document .pdfMedical Imaging Students Only - State RAD Licensure


    Health records requirements for current state radiologic licensure for medical imaging students

    Download

COVID Weekly Self Report Form - Required for Current Students

Current students submit the COVID Student Health Reporting Form on a weekly basis to demonstrate self-assessment and awareness of COVID-19 risk factors.

View more information about the COVID Self Report Form.

Any questions or concerns, please contact the Student Health Nurse: Jennifer Barber MSN, RN, CNE at Jennifer.Barber1@mercycollege.edu.

Resources

  • Document .pdfAnswers to Commonly Asked Questions


    Answers to commonly asked questions regarding Background Checks, Drug Tests, and Health Records

    Download
  • Document .pdfAutomatic Bars for Obtaining Nursing License Ohio Board of Nursing (PDF)


    A list of potentially disqualifying offenses to obtaining a nursing license in Ohio, relative to criminal background

    Download
  • Document .pdfCastleBranch Help


    A summary of multiple ways for students to receive assistance from CastleBranch regarding questions about health and background check requirements

    Download
  • Document .pdfCastleBranch TDL Summary


    Step-by-step instructions for downloading TDL Summary from CastleBranch and uploading to Canvas

    Download
  • Document .pdfCastleBranch Turnaround Times


    CastleBranch Turnaround Times

    Download
  • Document .pdfCOVID-19 Vaccination Sites


    Locating COVID-19 Vaccination Sites

    Download
  • Document .pdfExemption or Due Date Extensions for Clinical Requirements


    Information regarding requests for Exemption or Due Date Extensions for Clinical Requirements

    Download
  • Document .pdfFall 2021 Program Deadlines - CastleBranch


    Fall 2021 CastleBranch Deadlines

    Download
  • Document .pdfHealth Insurance Overview


    Overview of United Healthcare health Insurance for 2021-22 clinical students

    Download
  • Document .pdfKey to Breakdown of Health Insurance Costs


    Key to United Healthcare insurance costs for 2021-22

    Download
  • Document .pdfResources for Obtaining Health Requirements


    Tips on Where to go for Physical, TB Test, Titers and Vaccinations

    Download
  • Document .pdfUploading Documents to CastleBranch


    Instructions on how to upload documents to CastleBranch

    Download